Installing Accuvanta
Accuvanta
Installation guide

Installing Accuvanta and starting your free trial

About 10 minutes from download to your first invoice. Install Accuvanta on the computer that will keep your company's books. Other users and phones connect to it.

Windows 10 or 11 (64-bit)Administrator rights on the PCAbout 150 MB downloadInternet for the download and Mobile

  1. Download the installer

    Download Accuvanta-Setup-<version>.exe from the link we sent you. Only download Accuvanta from our link, never from another website.

  2. Open it, and allow it past the Windows warning

    Double-click the file. Windows may show a blue box saying “Windows protected your PC”. This appears for new software that Windows hasn't seen many times yet. It is expected.

    Click More info, check the file name is Accuvanta-Setup…, then click Run anyway.

    Next, Windows asks “Do you want to allow this app to make changes to your device?” Click Yes. Accuvanta installs a small background service that looks after your database.

    Publisher shows as “Unknown publisher” for now. If your antivirus asks, choose Allow. If you're unsure the file is genuine, see “How do I check the download?” below.

  3. Follow the installer

    Click Next and Install, then Finish. Accuvanta installs for all users of this PC, adds a desktop shortcut, and starts its data service. This takes one to three minutes.

  4. Start your 30-day trial

    Open Accuvanta from the desktop. On the sign-in screen, click Try Accuvanta (“Start a 30-day trial”) and fill in:

    • Your company name, and when your financial year starts (March is the SARS default)
    • How often you file VAT (monthly or bi-monthly)
    • Your name, a username and password, and an email address for account recovery

    Choose the default chart of accounts to start quickly, or an empty chart if you're moving from another system.

    Keep your username and password somewhere safe. From now on you sign in with company + username + password.

  5. Set up the basics

    Open Settings (the gear icon at the bottom left) and work through:

    • Company: company details and VAT number for your documents
    • Finance and VAT: bank accounts and opening balances
    • Users and security: add your team and choose what each person can do
    • Data and backup: check a backup has been made

    Moving from QuickBooks or another package? Use the Import tools in Settings for your accounts, customers, suppliers, items, trial balance and open invoices and bills.

  6. Optional: connect phones

    For each person who needs Accuvanta on their phone, an administrator ticks Mobile User for them under Users. Then open Settings → Mobile and remote, click Show QR code and scan it with the phone's camera. No app to install: it opens in the phone's browser.

Good to know

What happens after 30 days?

You get a reminder in the last 7 days. If you haven't bought a licence by day 30, Accuvanta becomes read-only: you can still sign in, view everything, run reports, export and make backups, but not post new transactions. Enter your licence code (reminder banner → Enter licence code, or Settings → System and licence → Activate Licence Code) and carry on with the same data.

How do I install an update?

Download the newer installer and run it the same way. It installs over the old version and keeps all your data. Close Accuvanta first.

Where is my data?

On this computer, in Accuvanta's own database, not in someone else's cloud. That's why backups matter: keep regular copies on a USB drive or another computer.

How do I check the download?

We publish a SHA256 checksum with every version. In Windows, open PowerShell in your Downloads folder and run Get-FileHash .\Accuvanta-Setup-<version>.exe. The long code it shows must match the one we sent you exactly.

Can other PCs in the office use it?

Yes. Accuvanta runs on one main computer and your team connects to it over the office network, each with their own login. We'll help you set this up.

Stuck at any step? Send us a screenshot and we'll help.

support@accuvanta.co.za